We're extremely proud of the commitment and drive our Hire Spacers bring to work every day. The team's hard work, dedication, and enjoyment for what we do means that every event we deliver is created with passion and creativity!
From virtual away days to summer parties and everything in between, our event planning specialists have many years of experience running seamless events for our clients. Read on for a case study on how we delivered a successful corporate event for one of our top Hire Space 360 clients, and for more insight on how our event experts seamlessly bring a brief to life, check out an interview with our Head of Client Delivery.
The client
Our client was Tourism Australia, an organisation that's part of the Australian Government. Tourism Australia is responsible for attracting international visitors to Australia, both for leisure and business events.
The objective
The client wanted to hold a multi-day event in London, with the aim of connecting Australian sellers with UK buyers, to build valuable relationships and ultimately generate leads. The client also required a networking evening on the first night to further build relationships with their attendees.
What we did
Full event management
The event welcomed 250 attendees for two days of meetings in a speed dating-style format. There was a company address at the beginning of day 1, closing speeches on day 2, as well as a networking evening on day 1 at a separate venue.
We provided full event management, including venue sourcing, all supplier liaising and budget management, as well on-site delivery. We'd worked on this event previously, sourcing a fantastic venue and accommodation for the client, which they were keen to get our input on again. This time, however, the client wanted to make use of our full event management service to save them time, money, and hassle!
Venue sourcing
The main event was held at Convene at 22 Bishopsgate, utilising the whole third floor. There were multiple spaces in which the meetings could take place, broken down by each Australian territory, along with catering space and other meeting rooms used for keynotes, speeches, and press meetings.
The client loved this venue because it was contemporary, eye-catching, and works perfectly with their brand’s focus on out-of-the-ordinary experiences. There was ample space, which was needed for an event like this, and the AV package was mostly built-in, providing a big cost saving. The venue boasts a great central location and was close to their hotel and evening venue.
The venue used for the drinks reception on night 1 was nearby restaurant 14 Hills. The team at Tourism Australia love venues full of greenery and foliage, and 14 Hills has this in abundance. For the accommodation, we used the Canopy by Hilton, part of their new boutique lifestyle collection. This is a brand new, modern property that was just a short walk away and in keeping with the feel of all the vibrant venues we brought on board.
For help finding the perfect venue for your event needs, our expert team is always on hand to help.
The challenges
There were some very minor AV issues, which were resolved very quickly by maintaining constant communication with the venue and AV teams. There was also a need for our team to improve the circulation of food served during the networking event, due to food not reaching guests who were not situated near the kitchen. To help resolve this, our team was stationed in the kitchen and dotted around the venue, helping servers get through and ensuring the food was circulated as evenly as possible around to the guests.
The result
The event was a big success. We received lots of great feedback from the client on our venue choices and the overall organisation of the event. They also commented really positively on our ability to handle all the individual supplier contracts and payments for them as, being a government body, this is generally tricky for them.
Check out this video for more insight into how the event unfolded!
What the client said
"The end-to-end events management and delivery of the event by the Hire Space team was brilliant. We couldn't have done it without either Harriet or Eliot's attention to detail and in-depth understanding of our event.
Our delegates were extremely happy with how the event went. They were provided with value for money and value for time over the 2 days of the event. In conjunction and collaboration with Hire Space, the event went off without a hitch."
Benjamin Taprell, Business Development Manager, Tourism Australia
We love planning and delivering successful events for our clients. Find out more about our event management packages, or to find out how we can help support you with your events programme through our premium end-to-end service Hire Space 360, get in touch below!
Author
Izzie Lachecki
Izzie brings a deep understanding of the events world to Hire Space, and keeps busy by writing lots of Hire Space and EventLAB content and managing the Hire Space social media presence.
