How Hire Space Tech Saves Time for Event Planners

In today’s fast-paced events industry, efficiency is key. Whether you're organising a corporate event, meeting or conference, optimising your time can make or break your event. This is where Hire Space’s innovative platform, Hire Space 360, comes into play, offering solutions that significantly reduce the time spent on planning and execution while providing a seamless experience. In fact, the platform’s innovation has earned Hire Space 360 a spot as a finalist for the 'Best Venue Booking Platform' at the prestigious Event Tech Awards!

Streamlined Venue Sourcing

Finding the perfect venue is often one of the most time-consuming tasks in event planning, with research, communication and negotiations easily taking over 10 hours. Hire Space 360 transforms this process by combining expert support with advanced technology, reducing the time spent on venue sourcing by up to 75%. Through personalised venue recommendations tailored to your specific needs, you can quickly discover the best venues without the need for endless browsing or multiple site visits. The platform also simplifies the process of requesting viewings and communicating with venues, making it faster and more efficient to secure the ideal location for your event. This time-saving approach not only reduces the stress of managing multiple enquiries but ensures you're always working with the best options available. To see how much time Hire Space 360 can save you, check out our savings calculator.

Centralised and Automated Communication

One of the standout features that helped Hire Space 360 become a finalist for the 'Best Venue Booking Platform' at the Event Tech Awards is its ability to centralise communication, keeping everything in one place. Communication is key to successful event planning, and Hire Space ensures that all parties involved are always in sync. By offering centralised communication, the Hire Space platform streamlines interactions between organisers, clients and venue managers. It also automates much of your daily communication tasks, ensuring smooth and efficient workflows from start to finish, therefore saving you more time.

Venue Availability Requests and Booking

While traditional methods often involve long waits for venue availability confirmations, Hire Space allows you to quickly and easily request viewings or contact venues through the platform. This cuts down the time wasted on back-and-forth emails, keeping the planning process moving swiftly. Even if your first choice isn’t available, the platform can suggest alternative venues, making it easier to lock in a venue without any last-minute headaches.

Simplified Payments and Contracting

Dealing with multiple suppliers often means long onboarding processes and complicated payment systems. With Hire Space, this is simplified. Acting as a middleman, Hire Space eliminates the need to onboard numerous suppliers individually. Instead, you work with just one point of payment, us! With standardised contracts, event organisers no longer need to navigate the often complex and lengthy legal reviews that come with signing multiple documents. Hire Space’s MSA condenses all the standard terms into a simple, one-page document—saving planners valuable time and reducing the legal burden on teams.

Data-Driven Decision Making with Insightful Reporting

Hire Space’s user-friendly platform empowers organisers with insightful reporting features. By providing data-driven insights, you can make more informed decisions about budget allocation, ROI and overall event strategy. These tools enable a more efficient planning process, allowing you to focus on delivering a successful event while ensuring every decision is backed by valuable data, all in one place. 

Hire Space 360 provides the tools you need to focus on what truly matters—creating exceptional events. It’s no wonder the platform is a finalist for 'Best Venue Booking Platform' at the Event Tech Awards! Ready to see how Hire Space 360 can revolutionise your planning process? Book a call with one of our experts today.

Author

Gemma Baker

Gemma loves all things social media and keeps busy by creating lots of Hire Space content. When she’s not creating content, you'll find her shopping, exploring or at the gym!

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